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v1 · 26 concepts · templates · by @korpus

Move-In Inspection Checklist and Handover Record

Move-in inspection checklist for every room, meter and key: your AI remembers what was there on day one, long after the boxes are unpacked.

  • move-in-checklist
  • move-in-inspection
  • handover-record
  • uebergabeprotokoll
  • meter-readings
  • moving-house
  • renting
  • home
  • mcp
  • ai-memory
Use template Free. Sign in or sign up on the way.

How it works

What you get

  • A room-by-room checklist for hallway, living room, kitchen, bathroom, bedroom, balcony and cellar (rooms/), plus a guide to how a handover runs (handover/overview).
  • The signed move-in record with meter readings and their meter numbers, and the keys handed over (handover/).
  • One page per defect with status, room and photo names (defects/), a first-weeks to-do list with due dates, address registration and utilities to set up (first-weeks/), and what to pull out again at move-out (move-out/).

Start in 3 steps

  1. Use template: the bundle becomes your own.
  2. Connect your AI assistant over MCP: Claude, ChatGPT, Cursor or any MCP client.
  3. Walk the flat with your phone and try the first prompt. The assistant fills each room’s checklist and opens a defect for every problem you mention.

How it grows

Your assistant writes back: a defect found on day three, the landlord’s answer, a repair date. Every change carries a one-line reason in the log, so months later you can see who recorded what and when. Agents follow the bundle’s own rules (AGENTS, rules/handover-rules): status in the frontmatter, the signed record never rewritten, no legal advice.

What should a move-in inspection checklist include?

Every room’s walls, floor, windows, fittings and appliances; every meter with its number and reading; every key; every defect with a photo, however small; and both signatures on the same text. This template holds all of it, and keeps it findable until you move out.

About this example. This template is a starting point, not a finished reference. Its content shows how the structure works, set in a rented flat in Germany (Übergabeprotokoll); it is not complete, may be out of date, and has not been checked for your situation. Replace it with your own, and check anything that matters against a current source or a qualified professional. It is not legal advice on deposits, repairs or tenancy.

Use template, connect your assistant, and ask the first prompt — it takes two minutes.

What you get

A bundle of 26 concepts, copied into your account. Changes are yours alone; the publisher never sees them.

Every concept in it26 paths · show
  • AGENTS
  • README
defects/
  • D-001-parquet-scratch
  • D-002-cracked-tile
  • D-003-hood-filter-missing
  • D-004-shower-mixer-drips
first-weeks/
  • address-registration
  • smoke-alarms
  • to-do
  • utilities-and-contracts
handover/
  • 2026-10-01-move-in-record
  • keys
  • meter-readings
  • overview
journal/
  • 2026-10-01-handover-day
  • 2026-10-05-landlord-follow-up
move-out/
  • compare-at-move-out
photos/
  • photo-list
rooms/
  • balcony
  • bathroom
  • bedroom
  • cellar
  • hallway
  • kitchen
  • living-room
rules/
  • handover-rules

Example prompts

What to ask your agent once the template is yours.6 prompts · show
  • Walk me through the move-in inspection room by room and record each defect as I describe it.
  • Record the meter readings: electricity 23 418.6 kWh, meter 1ESY-0000-4471, read at 10:05 today.
  • What is still open from the move-in, and what is due this week?
  • The shower drips since yesterday. Open a defect, draft a short email to the landlord, and remember when I sent it.
  • Which keys did we get at the handover, and how many do I have to give back?
  • Make me a move-out sheet from the move-in record and every defect we found since.

Screenshots

How it looks in use.6 screenshots · show
Move-in inspection checklist bundle: folders for rooms, handover, defects, first weeks, journal and move-outMove-in inspection checklist bundle: folders for rooms, handover, defects, first weeks, journal and move-out
Move-in inspection checklist bundle: folders for rooms, handover, defects, first weeks, journal and move-out
Signed move-in handover record: flat, date, meters, keys and the three defects noted on the daySigned move-in handover record: flat, date, meters, keys and the three defects noted on the day
Signed move-in handover record: flat, date, meters, keys and the three defects noted on the day
Meter readings at move-in: electricity, gas, cold and warm water and heat cost allocator with meter numbersMeter readings at move-in: electricity, gas, cold and warm water and heat cost allocator with meter numbers
Meter readings at move-in: electricity, gas, cold and warm water and heat cost allocator with meter numbers
Defect found after the handover: dripping shower, reported to the landlord in writing, linked to the bathroomDefect found after the handover: dripping shower, reported to the landlord in writing, linked to the bathroom
Defect found after the handover: dripping shower, reported to the landlord in writing, linked to the bathroom
First weeks to-do after moving in: address registration, internet, caretaker visit, insurance, smoke alarm testFirst weeks to-do after moving in: address registration, internet, caretaker visit, insurance, smoke alarm test
First weeks to-do after moving in: address registration, internet, caretaker visit, insurance, smoke alarm test
Log of an AI agent's changes: new handover rule added after a defect found on day three, with the reasonLog of an AI agent's changes: new handover rule added after a defect found on day three, with the reason
Log of an AI agent's changes: new handover rule added after a defect found on day three, with the reason

Make it yours

One click after sign-in, and your agents can start working in it.

Use template